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On the record · read 2 Oct 2026 · 11 facts

PaintOps

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What it is

PaintOps is web-based business software for painting contractors, combining estimating, scheduling, invoicing, CRM and job costing. Its estimate builder handles interior and exterior surfaces, coats, sheen, colour and paint-quantity calculations. Contractors can set target-margin pricing, create estimate tiers and collect e-signatures. Scheduling offers day, week and month views, drag-and-drop calendar management, multi-day jobs, conflict detection, crew assignments and automatic client confirmations. Invoices can include deposits and progress billing. Card and ACH payments use a provider the maker says is being finalized; standard processor fees apply, with no PaintOps markup. Job costing compares material, labour-hour and subcontractor costs with quoted prices, and supports margin and company reporting with CSV export. The site lists a one-way QuickBooks Online export and a quote-request widget that can be embedded on websites and Google Business Profiles. PaintOps runs in a web browser, with no desktop installation needed. Solo costs $23.00 per month billed annually, or $29 per month, for one user. Team costs $39.00 per month billed annually, or $49 per month, and includes three seats; extra seats cost $6 each. Every plan has a 30-day trial with all features and no credit card required.

For and against

For

  • Estimate builder calculates paint quantities and supports target-margin pricing.
  • E-signatures are included in estimates.
  • Scheduling includes conflict detection and automatic client confirmations.
  • Job costing compares quoted prices with material, labour and subcontractor costs.
  • Every plan has a 30-day, all-features trial without a credit card.

Against

  • No free plan is available.
  • Card and ACH payments use a provider still being finalized.
  • QuickBooks Online export is one-way.
  • Client payment processing incurs standard transaction fees.

Who it suits

PaintOps suits solo painters and small painting companies, particularly crews of roughly 1–10 people that want estimating, scheduling, invoicing and job costing in one web service. Solo is for one user; Team adds CRM and booking, multi-crew scheduling, time tracking, job costing and reporting.

Getting started

  1. Open the PaintOps website in a web browser.
  2. Start the 30-day trial; no credit card is required.
  3. Choose Solo for one user or Team for three included seats.
  4. Add seats to Team for $6 per seat if needed.

Limits to know

There is no free plan. Solo is limited to one user; Team includes three seats, then charges $6 per additional seat, with no hard user ceiling stated.

The verdict

Choose PaintOps if you want painting-focused estimates, scheduling and job-cost tracking in a browser, with a 30-day trial to explore every feature. Look elsewhere if you need a free plan, two-way QuickBooks syncing or a finalized card and ACH payment provider.

Questions

How much does PaintOps cost?

Solo is $23.00 per month billed annually, or $29 per month. Team is $39.00 per month billed annually, or $49 per month; it includes three seats, with additional seats at $6 each.

Is there a free plan or trial?

There is no free plan. Every plan includes a 30-day trial with all features and no credit card required.

What platforms does PaintOps support?

PaintOps runs in a web browser, and desktop installation is unnecessary.

Does PaintOps connect to QuickBooks Online?

The site lists a one-way QuickBooks Online export at launch.

What payment options can clients use?

Invoices can include deposits and progress billing. Card and ACH payments use a provider the maker says is being finalized, and standard processor fees apply without a PaintOps markup.

Facts on the record

Audience
PaintOps says it is for solo painters and small painting companies of roughly 1–10 people.paintops.app · read 2 Oct 2026
Estimating
Its estimate builder supports interior and exterior surfaces, coats, sheen, color, paint quantity calculations, target-margin pricing, estimate tiers, and e-signatures.paintops.app · read 2 Oct 2026
Integrations
The site lists a one-way QuickBooks Online export at launch and an embeddable quote-request widget for websites and Google Business Profiles.paintops.app · read 2 Oct 2026
Job costing
PaintOps tracks materials, labor hours, and subcontractor costs against quoted prices and provides margin and company reporting with CSV export.paintops.app · read 2 Oct 2026
Payment fees
Client card and ACH payments incur standard processor transaction fees, and PaintOps says it adds no markup to those fees.paintops.app · read 2 Oct 2026
Payments
Invoices can include deposits and progress billing, while card and ACH payments use a provider the maker says is being finalized.paintops.app · read 2 Oct 2026
Product
PaintOps combines estimating, scheduling, invoicing, CRM, and job costing for painting contractors.paintops.app · read 2 Oct 2026
Scheduling
The scheduling calendar supports day, week, and month views, drag-and-drop, multi-day jobs, conflict detection, crew assignment, and automatic client confirmations.paintops.app · read 2 Oct 2026
Team limits
Team includes three seats and additional seats cost $6 per seat; the pricing page says there is no hard user ceiling.paintops.app · read 2 Oct 2026
Trial
Every plan has a 30-day trial with all features and no credit card required.paintops.app · read 2 Oct 2026
Web use
The maker says PaintOps runs in a web browser and that desktop installation is unnecessary.paintops.app · read 2 Oct 2026