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On the record · read 7 Oct 2026 · 13 facts

Pro PaintOps

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What it is

Pro PaintOps is a web-based CRM and estimating tool for residential painting contractors. Its estimate builder turns job information—including surfaces, preparation, paint quality, ceiling height, and crew costs—into bids. Reusable job templates support repeat estimates, and the product also offers proposal signatures, crew management, and scheduling. Contractors can assign crews, review jobs by week or month, and send homeowners arrival windows. Follow-up tools can send texts and emails, neighborhood references, and requests for reviews after a job.

The listed integrations are QuickBooks Online, CompanyCam, and Stripe. Two-way QuickBooks sync and automated follow-ups are included in Growth and Pro, but not Starter. The 7-day trial costs nothing, requires a card, and should be canceled before it ends to avoid a charge. Paid plans are Starter at $29 a month, Growth at $79 a month, and Pro at $149 a month. The maker says founder Scott Hayward worked in the painting industry for over 20 years and founded Construction Workflow Solutions to build workflows for trade businesses.

For and against

For

  • Builds bids from surfaces, prep, paint quality, height, and crew costs
  • Reusable job templates support repeat estimating
  • Schedules crews and sends homeowners arrival windows
  • Offers proposal signatures and crew management
  • Lists QuickBooks Online, CompanyCam, and Stripe integrations

Against

  • No free plan is listed
  • The trial requires a card and lasts 7 days
  • Starter excludes automated follow-ups and two-way QuickBooks sync

Who it suits

Pro PaintOps suits residential painting contractors who need estimating, scheduling, crew coordination, and homeowner follow-ups in a web tool. It may fit teams choosing among plans with different seat, crew, and storage allowances.

Getting started

  1. Open the Pro PaintOps website
  2. Start the 7-day trial or choose a paid plan
  3. Provide a card for the trial
  4. Cancel before the trial ends to avoid a charge

Limits to know

The trial includes one Admin/PM seat, 1GB storage, five smart estimates per month, and no crew access. Starter has one Admin/PM seat and three crew, and excludes automated follow-ups and two-way QuickBooks sync; Growth and Pro include those features.

The verdict

Choose Pro PaintOps if your residential painting business needs estimating alongside scheduling, crew management, and homeowner follow-ups. Look at Growth or Pro if automated follow-ups or two-way QuickBooks sync are important; both are excluded from Starter.

Questions

How much does Pro PaintOps cost?

Starter is $29 a month, Growth is $79 a month, and Pro is $149 a month. A 7-day trial is listed at no cost.

Is there a free plan or trial?

There is no free plan, but a 7-day trial is offered. The trial requires a card, and the site says to cancel before it ends to avoid a charge.

What platforms does it support?

Pro PaintOps is available on the web.

Which tools does it integrate with?

The site lists QuickBooks Online, CompanyCam, and Stripe. Two-way QuickBooks sync is included in Growth and Pro.

What does the trial include?

It includes one Admin/PM seat, 1GB storage, and five smart estimates per month. Crew access is not included.

Who made Pro PaintOps?

The maker says founder Scott Hayward worked in the painting industry for over 20 years and founded Construction Workflow Solutions to build workflows for trade businesses.

Facts on the record

Data retention
After account closure, customer data is deleted or anonymized within a reasonable period, except when retention is required for legal, accounting, or security purposes.propaintops.com · read 7 Oct 2026
Estimating
Its estimating formula uses job details such as surfaces, prep, paint quality, ceiling height, and crew costs to create bids, with reusable job templates.propaintops.com · read 7 Oct 2026
Follow-ups
The product can send homeowner follow-up texts and emails, neighborhood references, and post-job review requests.propaintops.com · read 7 Oct 2026
Headquarters
United Statespropaintops.com · read 28 Sept 2026
Integrations
The site lists QuickBooks Online, CompanyCam, and Stripe as integrated tools; Growth and Pro plans include two-way QuickBooks sync.propaintops.com · read 7 Oct 2026
Maker background
The maker says founder Scott Hayward worked across the painting industry for over 20 years and founded Construction Workflow Solutions to build workflows for trade businesses.propaintops.com · read 7 Oct 2026
Plan limits
Automated follow-ups and two-way QuickBooks sync are not included in Starter and are included in Growth and Pro.propaintops.com · read 7 Oct 2026
Privacy
The privacy policy says passwords are stored in hashed form and that the company does not sell personal information.propaintops.com · read 7 Oct 2026
Purpose
Pro PaintOps is a CRM and estimating tool built for residential painting contractors.propaintops.com · read 7 Oct 2026
Scheduling
The scheduling tools let users assign crews, view jobs by week or month, and send homeowners arrival windows.propaintops.com · read 7 Oct 2026
Security
The site states that it uses SSL/TLS for HTTPS, automated vulnerability scanning, documented security and privacy safeguards, and an SSL-encrypted internal database connection.propaintops.com · read 7 Oct 2026
Support
The site lists [email protected] as its contact address for questions.propaintops.com · read 7 Oct 2026
Trial terms
The 7-day trial requires a card, and the site says to cancel before it ends to avoid a charge.propaintops.com · read 7 Oct 2026