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Copy this brand voice template into a working document, fill in the brackets, then use it to guide captions, product descriptions, emails, and other creator copy. Keep the rules concrete: “warm and direct” is a starting point; “use short sentences, explain the material, and avoid hype” tells a writer what to do.

Copy This Brand Voice Template

Replace each bracketed prompt with details about your art practice, audience, and products. Delete any instruction that does not apply.

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  1. Brand and work: We are [artist, studio, or creative shop]. We make [type of artwork or creative products] using [materials, process, or visual approach].
  2. Audience: We speak to [specific audience], especially people who [need, interest, or value]. They are looking for [what your work helps them find, feel, or do].
  3. Purpose: Our writing helps people [understand the work, choose a piece, follow the process, commission a project, or another goal].
  4. Personality: We sound [three traits, such as curious, thoughtful, and playful]. We do not sound [two traits, such as pushy or overly formal].
  5. Tone by situation: For artwork descriptions, be [tone]. For process posts, be [tone]. For a launch or sale, be [tone]. For customer replies, be [tone].
  6. Vocabulary: Use words such as [materials, techniques, subjects, or phrases you genuinely use]. Explain specialist terms when a new collector may not know them.
  7. Sentence style: Prefer [short/varied] sentences and [plain/technical/lyrical] language. Use first person [often/sparingly]; address the reader as [you/collectors/customers].
  8. Proof and detail: When relevant, include [medium, dimensions, process detail, inspiration, or care information]. Only state details you can verify for that specific piece.
  9. Boundaries: Never use [banned words, clichés, claims, or sales tactics]. Do not promise [unsupported outcome]. Do not describe a piece as [terms that misrepresent your work].
  10. Call to action: Invite the reader to [browse, save, ask about a commission, or another next step] in a [gentle/direct] way.

Make The Template Sound Like Your Art Practice

Choose Traits You Can Turn Into Rules

For an illustrator sharing process videos, “playful, observant, and patient” might mean using a light touch, pointing out one visual decision, and explaining the process without rushing. For a printmaker, “grounded, tactile, and precise” might mean naming the paper or technique when known and avoiding grand claims about what a print will mean to every buyer.

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Pair each personality trait with an action. “Thoughtful” could mean explaining why a color or subject was chosen. “Direct” could mean placing the important product detail before the backstory. These are examples to adapt, not claims about what every artist should sound like.

Write Banned Phrases And Must-Use Terms

Add words that feel unlike your work to the banned list, including familiar promotional clichés if you would not say them aloud. Add must-use terms only when they are accurate and useful, such as the correct medium or the name you use for a recurring series. Do not make a must-use phrase imply a feature, material, origin, or result that you cannot verify.

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Keep Channel And Product Details Separate

The voice guide should describe how you sound; the individual brief should supply facts for the piece or post, such as its title, medium, size, availability, and destination link. A voice profile cannot establish those details. Check each platform’s current format requirements and each product’s terms before relying on it for a particular channel or use.

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Turn The Guide Into A Useful Writing Brief

  1. Choose one real task, such as an Instagram-style artwork caption, a shop listing, a commission announcement, or an email to collectors. Confirm the channel and its current requirements separately.
  2. Paste the relevant parts of your voice guide into the tool’s brand voice or voice profile setup. Add sample writing only if the product supports it, and choose examples that sound like the voice you want to keep.
  3. Give the writing task its own facts: what the artwork is, what is known about the process, who the copy addresses, and what action the reader can take. Mark unknown details as unknown instead of asking a tool to fill them in.
  4. Generate or draft the copy, then check every factual statement against your artwork or shop information. Review the voice against your traits, vocabulary, sentence style, and boundaries.
  5. Edit the draft in your own words. Save useful corrections to the guide so future briefs make the same expectations clear.

Tools That Support A Reusable Brand Voice

These options have stated support for defining, saving, applying, or checking brand voice. The published details do not establish specific social platforms, integrations, or suitability for every art-selling workflow, so check the vendor site for the channel and setup you need.

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Tool Supported voice workflow Published starting details
Copy Machine Upload guidelines, past ads, and documents once; generations automatically use tone, style rules, and banned phrases. Its listed generators cover channel formats including Meta ads, LinkedIn articles, SMS, and video scripts. Free to start; no credit card; cancel anytime.
BeagleI Upload writing samples to train a brand personality for captions, blog posts, emails, and ads; scheduling across platforms is stated. Free to start. The listed allowances include 20 AI generations per month and 100 AI generations per month; confirm which plan each allowance applies to on the vendor site. Seven languages are stated.
ContentVoice.ai Create a Voice Profile with a three-question Quick Start or 20-question Full Discovery. Multiple Brand Voices and 45 content types across 13 categories are stated. Seven-day free trial; no credit card. The vendor says setup takes five minutes.
InkForge Set audience, personality, and banned words in a three-step wizard. Its described copy generation is built for Shopify merchants and product descriptions. Free plan: $0, 50 credits per month, single product generation, one brand voice, preview and version history. One credit generates a full description, SEO meta title, SEO meta description, and alt text for one product.
Claritar Define a client voice with tone, style rules, banned words, and must-use phrases; score a draft, flag mismatches, and get a rewrite. It can draft a voice guide from sample writing. Free plan: $0 per month, one client, one seat, five analyses per month, scoring, grading and rewriting, and PDF reports.
Content in AI Extract characteristics from sample texts into a reusable voice profile, attach it to an article, and adjust a fragment’s voice for a brand or audience. Get started for free; no further free-tier limit is stated.
Independent reader supportYour contribution helps us test, update, and keep practical guides available for everyone.Support on Ko-Fi

Review Drafts For Voice And Accuracy

  • Does it sound like you? Compare the draft with the traits and sentence rules in your template. Replace generic enthusiasm with a specific observation about the work.
  • Are its art details true? Check medium, process, dimensions, availability, and any claims against your own records. Remove anything the brief did not establish.
  • Does it fit the reader and channel? A process note for fellow artists may use technique terms; a listing for a first-time collector may need those terms explained. Verify platform limits and formatting separately.
  • Are the terms acceptable for your work? Before uploading unpublished writing, client material, or artwork details, review the product’s current privacy and service terms. Claritar states that content is used only to produce results, is never sold, and remains yours; check its current terms for the full conditions.

A useful voice template is specific enough to guide a sentence and flexible enough to leave room for each artwork. Keep the examples and rules rooted in your actual practice, and revise the guide when your work or audience changes.

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Product prices and availability are accurate as of the date/time indicated and are subject to change. Any price and availability information displayed on Amazon at the time of purchase will apply.